NPC Annual Report Template

Please find the 2023 NPC Annual Report Template. Please submit this form and the other required documents by email to paula.floyd@va.gov by June 1, 2024. 

Your cooperation in carefully reading the following submission instructions will be greatly appreciated:

1. The subject line of the submission email should be titled: “Name of your city, state – 2023 NPC Annual Report”.

2. The documents attached to the email should be:
3. NPC Annual Report Form – please title the document as “Name of your city, state – 2023 NPC Annual Report”.
4. Form 990 – please title the document as “Name of your city, state – 2023 Form 990”.
5. Audited financial statements – please title the document as “Name of your city, state – 2023 Audited Financials”.
6. Audit Management Letter (letter from auditors, if any) – please title the document as “Name of your city, state – 2023 Management Letter”.

     Please do not send us copies of any letters that you have written to your auditors. 

     We only want copies of letters that your auditors have written to you. Also, please

     submit files that are not password protected.

Please keep in mind that your NPC must have an audit done by an independent outside auditor if your annual revenues are $500,000 or more. If your NPC’s revenues are between $100,000 and $500,000 for the year, then an audit by an independent outside auditor is required only every three years. Those NPCs with revenues less than $100,000 a year do not need to have audits by independent outside auditors.

Common errors to be avoided are:

1. Not labeling your documents as specified above.
2. Changing the print settings or otherwise altering the Template.
3. Total revenues and total expenses amounts shown on Tab 4 do not agree exactly with the amounts for revenues and expenses shown on page 1 of the Form 990.
4. The net assets amount shown on Tab 6 does not agree with the net assets amount shown on page 1 of the Form 990.
5. The amount of government funding received on Tab 4 should equal or exceed the total of the amount entered on Tab 7 for governmental funding sources greater than $25,000.
6. The amount of non-governmental funding received on Tab 4 should equal or exceed the total of the amount entered on Tab 8 for non-governmental funding sources greater than $25,000.

7. Identifying non-governmental funding sources as being from universities when in fact they are from Federal sources. Please identify the Federal sources and show the amounts on Tab 7 for governmental funding sources greater than $25,000.
8. Listing amounts from state universities as non-governmental revenues.
9. Not listing payments to employees greater than $50,000 on Tab 9. Or conversely, listing employees but not vendors and other payees. Please de-identify the employees listed using an employee number or other number.
10. Not listing at least three accomplishments for your NPC on Tab 10. Please keep your “accomplishments” succinct, 20 words or less.
11. Not showing any payroll taxes paid on Tab 5, Line 10.
12. Not listing Management and General expenses on Tab 5, Column (C).
13. Not filing the Single Audit Reports along with the audited financial statements if a Uniform Guidance audit is required.
14. Filing letters, you have written to your auditors. We are only interested in having copies of letters from your auditors back to you regarding audit findings, recommendations, deficiencies, and material weaknesses, if any.
15. Breaking up a report into more than one file. We must have one file for each report.
16. Submitting password protected files. We must be able to open, read, and, if convenient for us, be able to print the documents you are submitting.
    Again, please do not change the print settings or otherwise alter the Template.

If you have any questions about how to properly complete the 2023 NPC Annual Report, please contact Oscar Boyce at Oscar.Boyce2@va.gov or 708-427-6430 or Patrice Randolph at Patrice.Randolph@va.gov  or 334-590-9701.

Thank you in advance for submitting your 2023 NPC Annual Report by June 1. Your cooperation in making a timely filing will be greatly appreciated and is necessary to meet the deadlines set by the Secretary and the U.S. Congress.

Sincerely,

Kim Collins, MBA, MLNHA, Certificate in Gerontology Studies, Certificate of Nonprofit Consulting
Director, Nonprofit Program Office
Office of Research and Development
Veterans Health Administration
Department of Veterans Affairs
202-731-6973
Website: Nonprofit Program Office (NPPO) (va.gov)

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